• PROBATION SUPPORT SUPERVISOR

The U.S. Pretrial Services & Probation Office has an immediate opening for Probation Support Supervisor for staff in Akron and Youngstown. The duty station for this position is Akron, Ohio.

POSITION SUMMARY:
This position is located in the U.S. Pretrial Services and Probation Office. The Probation Support Supervisor performs various functions and is responsible for maintaining and processing the work of the Pretrial Services and Probation Office, and managing the progression of work in accordance with approved policies, procedures, internal controls and guidelines. The incumbent serves as first-line supervisor over one or more probation clerks and probation technicians on a day-to-day basis and is responsible for training, overseeing and reviewing their work. The duty station for this position is Akron, however, incumbent may cover divisional offices on a regular basis. Incumbent will be required to work from the Youngstown office to manage and be available to unit members. These positions report to the Deputy Chief. This is a career developmental position; classification level and training will be based on incumbents knowledge, skills, and experience.

REPRESENTATIVE DUTIES
The incumbent performs administrative and clerical duties such as, but not limited to:
Reviews work of clerical support staff and provides administrative and operation guidance. Assigns, reviews and evaluates work of and established work performance standards for clerical staff.
Assists in developing, implementing and coordinating work policies, standards and procedures.
Maintains on-going flow of supervised case workload of offenders for the court. Manages clerical workload assignment application according to established policies and practices.
Assists probation/pretrial services officers in compiling criminal histories/profiles, running record checks through local and national databases and files, conducting inquiries with collateral agencies, collecting verifiable and supportable documentation, and performing activities. Enters data and information into various database systems. Compiles statistical data for submission to the Chief and/or designated supervisors & managers. Verifies PACTS information using monthly data verification reports and file maintenance reports.
Handles assigned office management duties, ensuring compliance with appropriate guidelines and policies. Duties may include overseeing adequacy of consumable supplies, preparing supply requests for approval, assists with purchase research, etc. May act as liaison to GSA regarding office physical needs, such as heating, cooling, lighting and cleaning as necessary.
Participates in special projects as assigned. Participates in supervisory/management meetings and training.
Prepares and processes forms and documents, ensuring consistency and accuracy among court-supplied documents, officer reports, petitions, orders, and other related paperwork. Contacts various local, state and national law enforcement and regulatory agencies to collect and record information to assist with investigations. Obtains related records regarding offenders/defendants, following established practices and protocols. Prepares and updates case files and reports (investigation and supervision), at the direction of SUSPO/officer and in accordance with established policies and procedures. Formats, types, and edits reports prepared by officers. Prepares and maintains investigative files.
Processes Presentence referrals, disclosures, Sentencing Commission Data, Data Collection and other work as assigned. Develops, updates, and maintains manuals, reports, and forms.
Manages schedules and leave for supervised staff.
May supervise clerical staff in Toledo, Youngstown and/or Akron, which requires travel to divisional offices.
Assists in the selection process for new staff and participates in performance management activities.
Perform other administrative and/or clerical duties as assigned.

QUALIFICATIONS: (Qualifications must be met at the time of application)
Required:
High School Diploma or equivalent.
One (1) year of specialized experience equivalent to the next lower grade.
Proficiency with Microsoft Office Suite (MS Word, MS Excel, PowerPoint).

Specialized Experience
Specialized experience is progressively responsible clerical or administrative experience requiring regular and recurring application of clerical procedures that demonstrate the ability to apply rules, regulations and directives, or laws and involve the routine use of specialized terminology and automated software equipment for word processing, data entry or report generation.

Preferred:
Specialized experience in a court, legal, social services and/or community corrections environment.
College degree or certificate from an accredited college/career school in a related field (i.e. business administration, office management, public administration) is desirable.
Experience with CM/ECF is highly desired.
Experience with office programs and systems, such as Microsoft Office (Word, Excel, PowerPoint).

Competencies:
Skill in developing the interpersonal work relationships needed to lead a team of employees.
The ability to exercise mature judgement.
Strong time management, attention to detail and organizational skills.
Knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the unit.
Effective communication, verbal and written; and the ability to communicate professionally at all levels of the court and the community.

BENEFITS:
Employees of the U. S. District Court are eligible for, but not limited to, the following employment benefits:
Accrual of paid vacation and sick leave days, and paid holidays.
Participation in pre-tax benefit programs (health, dental, and vision insurance programs; flexible spending accounts; commuter reimbursement benefit).
Group life insurance and long term care insurance.
Participation in the Federal Employees Retirement System (FERS).
Traditional (pre-tax) and Roth (after-tax) retirement savings and investment plan through the Thrift Savings Plan (TSP) with employer matching contributions.
Extensive on-line training options.
Federal court employees can join the Federal Court Clerks Association, a national, professional court organization.
Fitness center.
Transit subsidy.

HOW TO APPLY:
Email the following documents IN A SINGLE PDF to apply@ohnd.uscourts.gov.
Subject of Email should read: Vacancy 17-25.
Cover Letter addressing your particular skills and experience; with an explanation of how those skills and experience may contribute to the organization.
Current Resume.
List of three (3) professional references.
Completed Employment application (AO78) found at this link: http:/www.ohnd.uscourts.gov/home/careers-in-the-court/.

Applicants invited to interview will be asked to provide their past two (2) performance evaluations. Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.

First consideration will be given to application packets received not later than the close of business (5:00 p.m. EST), on October 20, 2017. All requested documentation must be provided in order to be considered for this position.

THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER
All applicants must be a U.S. Citizen or be eligible to work in the United States. All appointments subject to FBI Fingerprint background Check; with periodic reinvestigation, if applicable. Retention depends on favorable suitability determination. Judiciary employees serve under excepted appointments, and considered at will and can be terminated with or without cause by the Court. All appointments are subject to mandatory electronic funds transfer. All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request).

The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice.
http://www.ohnd.uscourts.gov/home/careers-in-the-court/
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PostedOctober 05, 2017

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